WorkCentre Pro 412 User Guide 708P86380 Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2001 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions. Table of Contents 1 About This Guide...................................................................1-1 Finding Information in the User Guide.....................................................1-2 Customer Support......................................................................................1-4 Conventions ...............................................................................................1-5 Orientation....................................................................................................1-5 Bracket Text Typeface .................................................................................1-7 Italic Typeface ..............................................................................................1-7 Quick Pathway .............................................................................................1-7 Notes............................................................................................................1-8 Hints .............................................................................................................1-8 Cautions .......................................................................................................1-8 Warnings ......................................................................................................1-8 Related Information Sources ....................................................................1-9 2 Product Overview ..................................................................2-1 Unpacking...................................................................................................2-2 Identifying the Machine Components ......................................................2-4 Front View ....................................................................................................2-4 Rear View.....................................................................................................2-5 Control Panel Components and Keys......................................................2-6 Entering Characters Using the Numeric Keypad .........................................2-8 Making Connections ................................................................................2-11 Installing Drum and Toner Cartridges....................................................2-14 Loading Paper ..........................................................................................2-18 Setting the Language...............................................................................2-22 Setting the Local ID and Name ...............................................................2-23 Setting the Date and Time .......................................................................2-25 Installing Software ...................................................................................2-26 3 Copy........................................................................................3-1 Copying Procedure ....................................................................................3-2 1. Press the Copy/Fax/Scan Key .................................................................3-2 Xerox WorkCentre Pro 412 User Guide i 2. Select the Paper Supply...........................................................................3-3 3. Load the Originals ....................................................................................3-4 4. Select the Copy Features.........................................................................3-7 5. Enter the Quantity ....................................................................................3-7 6. Press Start ...............................................................................................3-8 Standard Copy Features............................................................................3-9 Lighten/Darken.............................................................................................3-9 Original Type..............................................................................................3-10 2-Sided Copy .............................................................................................3-11 Reduce/Enlarge .........................................................................................3-12 Output ........................................................................................................3-12 Resetting Copy Features ...........................................................................3-13 Special Copy Features.............................................................................3-14 Auto Fit.......................................................................................................3-14 Clone..........................................................................................................3-15 4 Print.........................................................................................4-1 Printing a Document from an Application ...............................................4-2 Printer Settings ..........................................................................................4-3 Accessing Printer Settings ...........................................................................4-3 Printer Properties Tabs ................................................................................4-5 5 Fax...........................................................................................5-1 Faxing Procedure.......................................................................................5-2 1. Load the Originals ....................................................................................5-2 2. Press the Copy/Fax/Scan Key .................................................................5-5 3. Select the Fax Features ...........................................................................5-6 4. Enter the Fax Number..............................................................................5-6 5. Press Start ...............................................................................................5-7 6. Fax Job Management ..............................................................................5-7 Dialing Methods .........................................................................................5-9 Keypad Dialing .............................................................................................5-9 Speed Dialing.............................................................................................5-10 Group Dialing (for Multi-Address Transmission) ........................................5-12 Manual Group Dialing ................................................................................5-14 Manual Dialing ...........................................................................................5-16 Redial .........................................................................................................5-16 Sending a Fax After Talking.......................................................................5-17 Receiving a Fax ........................................................................................5-18 Receive Modes ..........................................................................................5-18 ii Xerox WorkCentre Pro 412 User Guide Standard Fax Features ............................................................................5-20 Resolution ..................................................................................................5-20 Scan Options..............................................................................................5-21 Original Type..............................................................................................5-21 Lighten/Darken...........................................................................................5-22 Resetting Fax Features..............................................................................5-22 Advanced Fax Features...........................................................................5-23 Sending a Color Fax ..................................................................................5-23 Delay Send.................................................................................................5-24 Priority Sending..........................................................................................5-27 Polling ........................................................................................................5-28 Canceling a Scheduled Operation .............................................................5-32 Fax Reports ..............................................................................................5-33 6 Scan ........................................................................................6-1 The WorkCentre Pro 412 TWAIN Scanner Program................................6-2 Scanning Procedure ..................................................................................6-3 1. Load the Originals ....................................................................................6-3 2. Run the ScanToPC Program ...................................................................6-6 3. Press the Copy/Fax/Scan Key .................................................................6-6 4. Select the Scan Features.........................................................................6-7 5. Press Start ...............................................................................................6-7 Configuring the Default Scan Application ...............................................6-8 Standard Scan Features ............................................................................6-9 Resolution ....................................................................................................6-9 Scan Options................................................................................................6-9 Original Type..............................................................................................6-10 Lighten/Darken...........................................................................................6-11 Reduce/Enlarge .........................................................................................6-12 Resetting Scan Features............................................................................6-12 Advanced Scanning.................................................................................6-13 7 Maintaining the Product........................................................7-1 Cleaning ......................................................................................................7-2 Cleaning the WorkCentre Pro 412 ...............................................................7-2 Cleaning the Document Glass and Cover....................................................7-3 Control Panel and LCD Display ...................................................................7-3 Document Feeder and Output Tray .............................................................7-3 Ordering Supplies ......................................................................................7-4 Customer Replaceable Units ....................................................................7-5 Xerox WorkCentre Pro 412 User Guide iii Toner Cartridge ............................................................................................7-5 Drum Cartridge...........................................................................................7-11 Loading Media ..........................................................................................7-14 Using the Paper Cassette ..........................................................................7-15 Using the Bypass Tray ...............................................................................7-19 Media Guidelines .......................................................................................7-23 8 Basic Troubleshooting..........................................................8-1 Document ...